- Board Communications
- Correspondence
- Supervision and communication with vendors
- Thoroughly familiar with the Association's finances
- Assist in annual budget preparation
- Type and print minutes and other Board meeting materials if requested
- Assist in writing, adopting and enforcing rules
- Coordinate upkeep and maintenance
- Regular inspections of the property
- Secure bids to maintain property
- Secure rebates for Association
- Maintain the records of the Association including all correspondence, contracts and proposals
- Coordinate Architectural Control
- Assist callers, answer questions and direct concerns to proper personnel
- 24/7 maintenance emergency service and assistance
- Financial mailings
- File management
- Preparation for and attendance at board and annual meetings.
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- Bookkeeper, handling and processing all accounts payable and accounts receivables
- Invoice and collect assessments
- Receive and process invoices
- Prepare checks for all vendor/utility payments for the signature of the Board or Manager
- Bank deposits and reconciliations (operating and reserve funds)
- Track delinquent assessment accounts, notify delinquent owners of balance and due process for collection
- Coordinate attorney collection process
- Generate timely financial statements and delinquent reports
- Facilitate annual CPA report and tax returns, and facilitate tax payments
- Title and Refinance processing, closing letters and balance documentation
- Answer questions concerning individual a/p and a/r accounts.
- Work closely with Association Treasurer on reporting to the Board all aspects of the ongoing financial status of the Association
- Maintain all financial records of the Association.
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